Question 1

What is the most important part of an email?

Accepted Answer

The subject line is critical as it determines whether your email is opened, but the opening sentence is a close second for ensuring it is then read and acted upon.

Question 2

How long should a professional email be?

Accepted Answer

As short as possible while remaining clear and complete. Get straight to the point and eliminate all unnecessary words. For complex topics, provide a summary in the email and attach detailed documents.

Question 3

What is the best way to start an email?

Accepted Answer

Start with a polite greeting appropriate for your relationship (e.g., “Dear Dr. Smith,” “Hello Jane,”) and then immediately state the email’s core purpose or request in your first sentence.

Question 4

How can I improve my email response rate?

Accepted Answer

Significantly improve your chances of a reply by making your subject line specific, starting with your main request, structuring the email for easy reading, and including one clear, simple call to action.

Question 5

How do you write a polite and professional email?

Accepted Answer

Use a respectful tone, proper salutations and sign-offs, proofread carefully, and always frame your requests clearly and courteously, focusing on solutions and benefits for the reader.

scannable emails

10 Quick Tips on How to Write Better Email That Others Can Read