Question 1

What is the most important part of an email?

Accepted Answer

The subject line is critical as it determines whether your email is opened, but the opening sentence is a close second for ensuring it is then read and acted upon.

Question 2

How long should a professional email be?

Accepted Answer

As short as possible while remaining clear and complete. Get straight to the point and eliminate all unnecessary words. For complex topics, provide a summary in the email and attach detailed documents.

Question 3

What is the best way to start an email?

Accepted Answer

Start with a polite greeting appropriate for your relationship (e.g., “Dear Dr. Smith,” “Hello Jane,”) and then immediately state the email’s core purpose or request in your first sentence.

Question 4

How can I improve my email response rate?

Accepted Answer

Significantly improve your chances of a reply by making your subject line specific, starting with your main request, structuring the email for easy reading, and including one clear, simple call to action.

Question 5

How do you write a polite and professional email?

Accepted Answer

Use a respectful tone, proper salutations and sign-offs, proofread carefully, and always frame your requests clearly and courteously, focusing on solutions and benefits for the reader.

audience-focused emails

10 Quick Tips on How to Write Better Email That Others Can Read